Description

An electronic signature, or e-signature, is a digital representation of a person's handwritten signature used to verify their identity and provide consent or approval for an electronic document or agreement over the internet. Here's a description of how an electronic signature system typically works: Document Preparation: The process begins with the creation or conversion of a physical document into an electronic format. This could be a contract, agreement, form, or any other document that requires a signature. Authentication: To use an electronic signature, the signatory (the person signing) needs to prove their identity. This is typically done through a username and password, two-factor authentication, or other secure means. Signing: Once authenticated, the signatory can place their electronic signature on the document. There are several methods for this: Digital Signature: A cryptographic digital signature is applied using private and public keys. It ensures the document's integrity and authenticity. Biometric Signature: Some systems use biometric data such as fingerprint or stylus movements to create a unique signature. Typing or Click-to-Sign: In less secure cases, the signatory might simply type their name or click an "Accept" button. Document Encryption: To protect the document's content during transmission, it's often encrypted using secure protocols like SSL/TLS. Timestamping: Many systems add a timestamp to the signature to record the exact time of signing, which can be crucial for legal purposes. Audit Trail: An audit trail is created to log all actions related to the document, including who accessed it, when it was signed, and any changes made. Distribution: Once signed, the document can be sent electronically to all parties involved. Email is a common method, but some systems also offer secure document storage and sharing features. Verification: The recipient can verify the electronic signature's authenticity and integrity by checking the digital signature, timestamp, and audit trail. Legal Compliance: For the electronic signature to be legally binding, it must comply with local and international regulations. Many countries have laws recognizing electronic signatures, such as the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act and the European Union's eIDAS Regulation. Archiving: It's essential to securely store and archive electronically signed documents for future reference and legal compliance.